Editing & Proofreading

Grammatical and typographical errors reduce the quality of your writing. With our proofreading service, you get a second pair of eyes trained to scrutinize your document for grammar, punctuation, spelling, and inconsistencies. A thorough proofread will help you present your message in a clear and professional manner.

To help clarify things, we’ve created this helpful guide to explain the differences between these three skills.

What this handout is about ?

This handout provides some tips and strategies for revising your writing. To give you a chance to practice proofreading, we have left seven errors (three spelling errors, two punctuation errors, and two grammatical errors) in the text of this handout. See if you can spot them!

Is editing the same thing as proofreading?

Not exactly. Although many people use the terms interchangeably, editing and proofreading are two different stages of the revision process. Both demand close and careful reading, but they focus on different aspects of the writing and employ different techniques.

Get Editing

When hiring a freelance editor, you’re hiring someone to review and change your text with the intent to improve the flow and overall quality of your writing. An editor has the freedom to remove entire sentences or rewrite entire paragraphs. A good editor will correct any obvious errors they come across, but their main goal is to use their expertise and intuition to ensure the document makes sense, cut down on wordiness, and clarify any ambiguity.

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Yes, Proofreading

Proofreading is the process of examining the final draft of a document or text — after it has been edited — to ensure there are absolutely no errors. A proofreader will review for spelling errors, punctuation errors, typos or incorrect use of regional English (i.e. ensuring that you’re using American English or British English when necessary).

For important proofreading, you will want to hire an experienced freelancer with the the ability to find even the smallest grammatical errors that others might normally dismiss. Hiring a proofreader is particularly helpful if you’re not confident in your writing, or if English is not your first language.

While proofreading can be done electronically — for example, using track changes in Microsoft Word — it is just as often done on a printed version (also referred to as a “hard copy”) or PDF. In this case, you’ll need to familiarize yourself with proofreaders’ marks, a collection of symbols and shorthand to indicate corrections. (Rest assured: professional graphic designers will also understand these marks!)

A proofreader
  • Goes beyond “spellcheck” to catch errors a computer might miss
  • Ensures zero grammatical errors, usually after a document has already been edited
An editor
  • Rewrites sentences and paragraphs for flow
  • Makes the text clearer and more understandable
  • Uses their specialized knowledge to clarify and improve text

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